Has your company been through an I-9 audit?

One Source just went through one and we are pleased to announce we passed with no errors! We apply the same high standards internally as we do when reviewing your I-9s for processing through the E-Verify system. Here are a few quick tips we’ve picked up over the years:

  • If you type up the I-9 form for the employee, you must fill out the preparer section.
  • Spanish I-9s are not legal and should be used for translation purposes only.
    • Exception: Puerto Rico
  • You do not need to reverify once a Permanent Resident Card expires. In fact doing so could be a violation during an audit as it can be viewed as discriminative behavior.
  • If One Source already manages your eVerify: you must reverify Employment Authorization Cards. One Source will email your primary account contact whenever a document like this is about to expire.
    • Receipts are allowed if they fall under a special scenario. Check out I-9 Central to see if your situation fits.
  • You must see the physical documents when completing Section 2 of the I-9, copies are not allowed.
  • It is suggested you do a periodic self-audit, at least once a year. This will help you be prepared in case of an I-9 audit.
    • If during the audit you find an error, make sure to attach a memo to the I-9 saying how you did or did not correct the error.
  • Check out I-9 Central, this site is maintained by the U.S. Citizenship and Immigration Services and offers walkthroughs and examples of different I-9 scenarios.

 Interested in learning more about One Source handling your E-Verify Services? Contact us today!

About Author

Victoria Harris
Victoria Harris

As General Manager for One Source, Victoria works with team members to constantly work on delivering the TotalCheck experience to clients and helping streamline the way reports are produced and delivered. Her knowledge of background screening is comprised of over 7 years in the industry working searches and facilitating vendor relations.

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